Employee Confidentiality Agreement

Our employee confidentiality agreement provides key protection where your employees have access to confidential information. Any trade secrets need careful protection. The agreement protects a business as follows:

(a) the employees are tied to a strict duty of confidentiality; and

(b) the staff know what duty of confidentiality they owe to the business.

The employee confidentiality agreement applies both during the employee’s employment with you and after it has ended. The agreement bans:

(a) the disclosure by the employee of any confidential information; and

(b) its use for any reason outside of the business of your company.

Who else to use it with

While we have referred to this as being a confidentiality agreement for use with employees, you can also use it with any of the following:

1. volunteers;

2. self-employed contractors;

3. directors; and

4. work experience students or student interns.

The terms of it confirm they will not misuse any sensitive or confidential information that they may have access to, or come across, during the course of their employment or other relationship with the organisation. You can use it to supplement a basic contract of employment, which might not have a suitable (or well-drafted) employee confidentiality provision in it already, or a director’s service agreement. Our employment contract template (which you can find here) and our director’s service agreement template (which you can find here) both do have a confidentiality provision in it.

Using This Employee Confidentiality Agreement Template

Our in-house UK solicitor has drafted this template. It is free from hard-to-read jargon.

This employee confidentiality agreement is downloadable in Word format. A preview of the document is available using the button to the right and you can read the guide notes below. (The full guide comes with the download when you buy the template.)

When you buy this employee confidentiality agreement template, you get the following extra benefits at no extra cost:

1. guide to help you complete the template;

2. free updates for life – you will always have access to the latest version;

3. free access to the template for life; and

4. our free email and telephone helpline services – to help you complete it.

This represents incredible value for money. It is also covered by our money-back satisfaction guarantee.

Guide to our Employee Confidentiality Agreement template

Our template is very quick to complete. A full written guide comes with it. The excerpt from the guide, below, shows how simple it is to complete:

At the top of the Employee Confidentiality Agreement, either insert the name of the organisation or have the agreement printed on the organisation’s letterhead notepaper.

In the first paragraph, you can either insert the name of the employee, etc by hand once printed or type it in beforehand where the dotted line appears. In the words that follow, on the first and second lines in square brackets, choose which option applies and delete the others. On the fifth line, insert the organisation’s name.

Final note – Once you have chosen all the options and filled in all the details, remove any square brackets that might still exist in the Employee Confidentiality Agreement. Then you are ready to print it out.

Signing – Once printed, have the employee, etc sign it where indicated. The employee should also insert their name and the date where indicated. When the employee signs it, as it is being signed as a deed, the signature of the employee needs to be witnessed by someone – preferably another employee (not someone related to the employee by birth, being aged 18 or over). This can be the employee’s line manager for example. The witness should then sign and print their name where indicated.

You should give a copy of the signed agreement to the employee, etc and the organisation should retain the original.